Fire station software

Efficiently access critical information for Incident Commanders and Firefighters, enhancing safety during emergency responses.

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Revolutionizing Public Safety Software

An all-in-one cloud solution, created to streamline your entire operation from a single solution

response map



APX Fire


NFRIS Reporting


Customizable Products

Choose a Comprehensive Solution or Select Tailored Products

Incident response map

Provide information on virtually all buildings in your response area, encompassing details such as building size, location, type, nearest hydrant specifics, and more.

Every Structure

Dispatch Notifications

Share information

Hydrants information

Pre-plans and inspection reports

Incident response map

Pre-incident planning

Gather data and instantly develop a fire pre-plan using your mobile device, regardless of your location, with immediate access to pre-plans upon creation.

Real-time, easy to use

Image capture and annotation

Offline functionality

Customizable forms and fields

Improve situational awareness

Pre-incident planning


Inspectors can complete activities on-site using a mobile device, eliminating the need to return to the station to finish reports.

Complete Inspections On-Site

Manage inspections and schedules

Track activities

Enforce compliance

Permits and Invoicing



Efficiently collect field data with a mobile device, removing redundancy and securely saving findings. Auto-generated PDF reports for closed investigations are available to Admin users. Access dashboards showing open/closed investigations, fire types, causes, and investigator statistics.

Data collection in the field

Autogenerated Reports

NFPA 921 Compliant

Investigation Dashboards


NFIRS Reporting

Simplifies NFIRS reporting, replacing complex software with an easy, form-based input. Enjoy a seamless user experience, submit reports anytime, anywhere, and on any device. With full NFIRS 5.0 compliance and USFA vendor approval, ensure top-quality reports.

Field and Form level validation

Smart mobile platform

Automatic compliance updates

Statistical incident reporting

NFIRS Reporting

Community Outreach

A dedicated solution designed for fire safety to efficiently manage events and activities within your community. This user-friendly platform enables the seamless organization and coordination of community initiatives, fostering stronger connections and promoting public safety awareness.

Track activities

Community engagement

Extend fire prevention efforts

Produce reports

Community Outreach

Our customers

We are proud to serve customers across 39 states in the USA and in all provinces throughout Canada. Our wide reach reflects our dedication to providing exceptional fire software to firefighting professionals in both countries

Hall County Fire Services


Ottawa Fire Services


Florissant Valley Fire


Vancouver Fire Rescue Services




Nebraska State Fire Marshal



What our customer said

Marco Island Fire-Rescue Department, FL

Nebraska State Fire Marshal

Kearney Volunteer Fire Department, NE

South Sioux City Fire Department, NE

Johns Greek, GA

We were able to show 100% of our completed up to date inspections and pre-plans…

With the new Smart Mobile CityScape solution from APX, Hall County Fire Services just went through an ISO audit and for the first time in the department’s history, we were able to show 100% of our completed up to date inspections and pre-plans.

Chief Chris Armstrong

Hall County, Georgia, United States

APX has helped us decrease the risk to our firefighters…

We moved to APX smart mobile technology which has allowed us to easily capture and enter the information and provide department members immediate access to digital pre-plans. As a result, APX has helped us decrease the risk to our firefighters and heighten preparedness with ease and cost efficiency.

Fire Chief Tracey Kujawa

Wausau Fire Department, Wisconsin, United States

The data we collect will prove invaluable when responding to critical incidents…

During our 3-month pilot, our members learned how quick and easy it was to capture valuable, NFPA compliant pre-incident plans. The data we collect will prove invaluable when responding to critical incidents. The capability of this software will enhance our preparedness and assist in keeping our community safe.

Fire Chief Kim Ayotte

Ottawa Fire Service, Ontario, Canada

A Digital Revolution For Fire
Departments Is Underway

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Customer Recommended

Feature Rich Fire Station Software

Mobile Based

Full Customization

World Class Support

User Community

Frequently Asked Questions

Fire station software and apps are a specialized tool designed to assist fire departments and emergency response teams in managing their daily operations efficiently. It offers a range of features, including incident management, resource allocation, scheduling, inventory tracking, reporting, and communication tools.

Fire station software streamlines various administrative tasks, enhances communication and coordination among team members, improves resource management, and provides real-time data and analytics for better decision-making. It helps optimize response times, reduce paperwork, and increase overall operational efficiency.

The cost of fire station software varies depending on factors such as the size of the department, the selected features, customization requirements, and the software provider. Some providers offer flexible pricing models, including subscription-based plans or one-time licensing fees. It’s advisable to contact software vendors directly to obtain accurate pricing information based on your specific needs.

Fire Station Software

As fire departments strive to meet the demands of modern emergency response, the role of fire station reporting software has become increasingly crucial. The vast array of functionalities available in the market today has revolutionized the way fire departments operate, streamlining their processes and enhancing their ability to protect lives and property.

Among the many software providers serving the unique needs of fire departments, APXdata stands out as a leader in providing the most popular functions tailored specifically for these brave first responders. With a comprehensive suite of features, APXdata’s fire software empowers fire departments to optimize their inspection, pre-planning, reporting and analytics, incident management, training, investigation, reporting and much more.

Here is a compilation of various features that can be found in fire department software: 

Dispatch management: This feature allows fire station cloud dispatch to receive and manage emergency calls, as well as dispatch the nearest available units to the scene. 

Pre-planning: Fire response software can also include pre-planning features, which allow fire departments to create detailed plans for responding to emergencies at specific locations. This can include information on the layout of the building, the location of key equipment and utilities, and the evacuation routes. 

Reporting and analytics: Software for fire departments can also include reporting and analytics features that can help fire departments understand the data that they are collecting and how it can be used to improve their operations. 

Incident management: This feature allows fire departments to track and manage the details of each emergency incident, including the type of emergency, the location, the number of units dispatched, and the outcome. 

Training management: this feature allows fire departments to manage, schedule and document the training of their personnel, ensuring that all are up to date on the latest techniques and procedures.

Weather alerts and notifications: Fire department software can also include weather alerts and notifications, which can help firefighters stay informed about potential hazards and respond accordingly. This can include alerts for severe weather conditions like hurricanes, tornadoes, and wildfires, as well as real-time updates on wind speeds, humidity levels, and temperature. 

Hazardous materials tracking: Many fire departments are also responsible for responding to hazardous materials incidents, and fire department mobile software can include features that help them track and manage these incidents. This can include information on the type of hazardous materials present, the location of the incident, and the appropriate response procedures.

Data integration: Many fire department mobile software can be integrated with other systems, such as CAD (Computer Aided Dispatch) and RMS (Records Management Systems), allowing for seamless flow of information and data sharing between different systems. 

Mobile data access: Fire station software can also be designed to be accessed on mobile devices, such as smartphones and tablets, providing firefighters with critical information even when they are on the move. 

Access control: Fire software can also include access control features, which allow department administrators to control who has access to the software and what level of access they have. 

Automated forms: Firefighter software can also include automated forms that can be filled out by responders at the scene of an emergency. These forms can include incident reports, hazard assessments, and injury reports, which can be automatically uploaded to the department’s records management system. 

Status updates: Fire agency software can also include status updates, which allow responders to quickly and easily update their status as they move through different stages of an emergency response. This can include updates on their location, the status of the emergency, and any actions they have taken. 

Safety check-ins: Fire station checklist softwarecan also include safety check-ins, which allow firefighters to check in and check-out of a scene, ensuring that all personnel are accounted for and safe. 

Document management: Fire station management software can also include document management features, which allow fire departments to store and access important documents, such as policies, procedures, and training materials, on their mobile devices. 

Push notifications: Firefighter software can also include push notifications, which can be used to send important information and updates to responders in real time. This can include updates on the status of an emergency, changes in the response plan, and new information about the incident.

Offline capabilities: Fire agency software can also include offline capabilities, which allow responders to access important information and complete forms even when they are in areas without internet connectivity. 

Multi-Language support: Fire service software can also include multi-language support, which allows for the software interface and forms to be displayed in different languages, making it more accessible for non-English speaking responders. 

Integration with other emergency services: Fire rescue systems can facilitate seamless collaboration and coordination between fire departments, police, and ambulance services, ensuring efficient communication during emergency responses. 

Firefighters’ personal protective equipment (PPE) tracking: Fire department mobile software can incorporate tools for monitoring and managing the utilization and maintenance of firefighters’ essential protective gear, ensuring its availability and readiness when needed. 

Social media integration: Fire safety software can integrate with popular social media platforms, enabling rapid dissemination of critical information and updates to the public during emergency situations. 

Remote access: Fire records management software can incorporate remote access capabilities, empowering department administrators to securely access and administer the software from any location with internet connectivity. 

Integration with Building Information Modelling (BIM) and Geographic Information Systems (GIS): Some fire department mobile software can integrate with BIM and GIS systems, providing comprehensive insights into building structures and surroundings, and aiding in proactive planning and effective incident management. 

Virtual reality training: Some fire department mobile software can feature immersive virtual reality training modules, enabling firefighters to practice and simulate various emergency scenarios within a controlled environment. This facilitates skill development in areas such as fire suppression, search and rescue, and hazardous materials response. 

Health monitoring: Firefighter software can include robust health monitoring capabilities, allowing departments to track and monitor firefighters’ vital signs, such as heart rate, oxygen levels, and temperature. This aids in the early detection of health issues and ensures firefighters’ fitness for duty. 

Safety alerts: Fire station software can generate real-time safety alerts, promptly notifying firefighters about potential hazards at the scene and providing essential guidance on navigating the environment safely. Alerts can cover various risks, including hazardous materials, structural instability, and extreme temperatures. 

Augmented Reality: Fire department mobile software can incorporate augmented reality features that overlay real-time information and guidance onto the responder’s view, offering valuable insights into building layouts, evacuation routes, and the location of emergency equipment. 

Resource allocation: Fire department software can include features for optimizing resource allocation during emergency responses, ensuring the efficient deployment of personnel and equipment based on the specific needs of each incident.

Automated billing and invoicing: Fire department software can streamline financial management by automating billing and invoicing processes, generating invoices for services rendered and tracking payments to improve overall financial efficiency. 

Predictive analytics: Fire department software can leverage advanced predictive analytics capabilities, analyzing historical data and patterns in emergency calls to forecast and anticipate potential incidents, enabling proactive preparation and resource allocation. 

Cloud-based data storage: Fire department mobile software can utilize secure cloud-based data storage, allowing departments to store and access critical information from any internet-connected device, ensuring data availability and reliability. 

Cybersecurity: Fire department mobile software can incorporate robust cybersecurity measures, including encryption, password protection, and two-factor authentication, to safeguard sensitive information from cyber threats and unauthorized access. 

Virtual reality simulations: Fire station software can provide realistic virtual reality simulations, enabling firefighters to practice and enhance their skills in responding to a wide range of emergency scenarios in a safe and controlled virtual environment. 

Mobile forms: Fire station inspection software can include mobile form capabilities, enabling responders to fill out essential forms directly on the scene of an incident and instantly transmit them to the department’s records management system, ensuring accurate and timely documentation. 

Streamlined communication: Fire department mobile software can offer streamlined communication features, facilitating efficient information sharing and updates among different units and agencies through real-time chat, push notifications, and automated message routing. 

Live streaming: Fire department mobile software can incorporate live streaming functionalities, allowing departments to share live video and audio feeds of an incident with other responders and command centers, enabling effective real-time collaboration and decision-making. 

Vehicle tracking: Fire station software can provide comprehensive vehicle tracking capabilities, enabling departments to monitor the real-time location and status of their vehicles, including GPS tracking, fuel levels, and maintenance schedules, ensuring optimal fleet management. 

Equipment tracking: Fire records management system can include features for tracking and managing equipment in real-time, enabling departments to monitor the location, usage, and maintenance status of their equipment, facilitating efficient inventory management. 

Interactive maps: Software for fire departments can offer interactive maps, providing departments with real-time visual information about an incident, including the location of responding units and potential hazards, aiding in situational awareness and decision-making.

Software solutions have become indispensable tools for fire departments in their mission to protect and serve. The diverse functionalities available in the market, such as those offered by APXdata, empower fire departments to optimize their operations, enhance communication and coordination, improve response times, and ultimately save more lives. With the integration of advanced technologies and the continued development of innovative software solutions, the future of fire department software is poised to further transform emergency response, ensuring the safety and well-being of communities around the world.

Fire Station Software

Working hand-in-hand with firefighters and academia, APX has developed a suite of easy to use, user-driven fire station software help firefighters reduce risk and save lives by providing real-time access to accurate data or information at times of emergency.